Project Management in MS dynamics AX 2009

Project Management in Dynamics AX 2009

PROJECT I

Project I in Microsoft Dynamics AX enables you to track time and materials consumed and follow up on time and material projects and internal projects. You can itemize time and materials for invoicing, while retaining sales prices and cost of items and man hours.

Registration and Data Entry

• Itemize project costs, employee hours, materials used, and fees incurred by the customer and enter them into the journal

• Enter hours remotely over the Internet with Enterprise Portal

• Create your own project hierarchy

• Follow up on status of deliveries and sales and purchase orders

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Invoicing

• Invoice each project or project group, and retain itemized time and resource costs

• Sub-projects can also be invoiced separately or together, which makes it possible to have a single project with multiple invoices for different customers

• Approval procedures can be set for invoices, to make sure that responsible managers sign off on invoices before they are sent to the customer

• Prepayments can be tracked and applied to future invoices

• Enter project costs directly into accounts payable or purchase orders

• Use flexible-line property setup to capture chartable and non-chartable costs

• Adjust transactions before creating your invoice proposals, and edit invoice proposals before final invoicing

Project Management

• Break down the time and materials used on projects and assign individual hours or items to sub-projects for more detailed control of costs and consumables

• Project structures can be saved so that budgets, sub-projects, and activities can be copied from revious projects and applied as a template to new projects

• Schedule tasks and allocate resources and capacity to future tasks

Accounting

• Project I is tightly integrated with general ledger functionality, so that dimensions can be applied to every transaction in a project

• Detailed posting profiles can be set up, so that transactions can be posted to specified ledger accounts depending on preset criteria

Inquiry and Reporting

• A report generator enables extended reporting with load and save capabilities

• A statistic form compares project budgets to consumption over time

• General ledger integration makes it easy to follow transaction details for a single project or group of projects

Benefit statement:

Project I is designed for project focused companies, and also companies that run projects such as research programs, services, IT installations, and product support. The module can analyze progress in

Real time, comparing the financial performance of each project or the entire company against predefined

Goals.

Key questions:

• Can you quickly analyze the financial performance of internal and external projects by comparing resources consumed and revenue earned to the project budgets?

• Are you concerned with your ability to effectively manage your cash flow because of delays in invoicing customers for work performed?